RICHARD ANDERSON & CO LTD. PRIVACY NOTICE / STATEMENT
Richard Anderson & Co. Ltd. is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client.
It is the intention of this privacy statement to explain to you the information practices of Richard Anderson & Co. Ltd. in relation to the information we collect about you.
For the purposes of the GDPR, the data controller is: Iris Anderson
Contact details: +353 23 8844533
Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Who are we?
Our principal business is to provide advice and arrange transactions on behalf of clients in relation to Life, Pension and Investment products. A full list of insurers, product producers with which we deal is available on request.
Our Data Protection Officer/GDPR Owner and data protection representatives can be contacted directly here:
+353 23 8844533
Why we are processing your data? Our legal basis.
In order for us to provide you with suitable and relevant product(s), Richard Anderson & Co. Ltd. need to collect personal data for Life, Pensions and Investments. Our reason for processing your data under the GDPR is:
Legal Basis – Richard Anderson & Co. Ltd. need to process your data as this is necessary in relation to a contact of insurance to which the individual has entered into or because the individual has asked for something to be done so they can enter into a contract Life, Investment and Pension product(s).
In any event, Richard Anderson & Co. Ltd. are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
How will Richard Anderson & Co. Ltd. use the personal data it collects about me?
Richard Anderson & Co. Ltd. will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
Special Categories of personal data
If we collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data) – we will ensure the below:
We will obtain your explicit consent.
Who are we sharing your data with?
We may pass your personal data on to third-party service providers contracted to Richard Anderson & Co. Ltd. in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide on your behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Richard Anderson & Co. Ltd. procedures.
If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.
The third parties that we pass your personal data to are:
Aviva Life and Pensions
We have issued all our third partied processors with a Data Processor checklist asking them GDPR specific questions.
If we transfer personal data to a third party or outside the EU we as the data controller will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.
Data Subject Rights:
Richard Anderson & Co. Ltd. facilitate you, our clients, rights in line with our data protection policy and the subject access request (SAR) procedure. This is available on request.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have the right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review – in the event that Richard Anderson & Co. Ltd. refuses your request under the rights of access, we will provide you with a reason as to why.
All of the above requests will be forwarded or should there be a third party involved as we have indicated in the processing of your personal data.
Additional information we are providing you with to ensure we are transparent and fair with our processing
Retention of your personal data
Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Richard Anderson & Co. Ltd. will process personal data in accordance with our retention schedule. This retention schedule has been governed by our regulatory body Central Bank of Ireland and our internal governance.
In the event that you wish to make a complaint about how your personal data is being processed by Richard Anderson & Co. Ltd. or how your complaint has been handled, you that the rights to lodge a complaint directly with the supervisory authority and Richard Anderson & Co. Ltd. data protection representatives Data Protection Officer/GDPR Owner.
Failure to provide further information
If we are collecting your data for a product and you cannot provide this data the consequences of this could mean the contract cannot be completed or details are incorrect.
Financial advisors using profiling in their business. The main categories are:
A: Risk Profiling.
To establish a customer’s attitude to investment risk (relates to pensions and investments) advisors have automated calculators which calculate the customer’s attitude to risk to various levels of risk having answered a series of questions.
B: Profiling for marketing purposes.
When we seek to contact you about other services, as outlined above * we run automated queries on our computerised data base to establish the suitability of proposed products or services to your needs.
C: Establishing affordability and providing quotations for financial services products.
If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.
Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on +353 23 8844533 or email firstname.lastname@example.org
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